Job description
Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years!
Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries.
Summary:
As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company.
Job Duties:
* Filing, scanning and document management to mainframe system
* Greet new employee's, direct them to orientation, and assist with office integration
* Oversee delivery and transportation of packages to recipients
* Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis"
* Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices
* Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination
* Create purchase orders for construction teams
* Invoicing of Time & Material and Contract jobs
* Perform checks and balances verifying job costs
* Review and analyze job cost reports for accuracy
* Assist with accounts receivable collections when needed
* Assist construction teams with project submittals, O&M manuals, etc.
* Request bid and job numbers as directed by construction teams
* Perform other related duties or special projects as assigned
Job requirements
* High school diploma or GED equivalent preferred
* 1 or more years of administrative assistant experience
* Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred
* Proficiency in MS Word and Excel, etc. preferred
Additional Requirements:
* Requires mathematical and English language skills
* Ability to learn and perform work in multiple mainframe system screens
* Ability to follow established procedures for work being performed
* Strong organizational skills and ability to meet deadlines
* Strong oral and written communication skills
* Maintain a positive, cooperative, and teachable attitude
* Complies and promotes company Safety Policy
* Ability to perform high work volume with minimal errors and supervision
* Ability to communicate courteously and proactively with all levels within the company
* Ability to maintain confidentiality concerning financial and customer transactions
* Must be proactive, self-motivated, detail oriented and reliable
* Must have the ability to multitask and work independently, as well as in a team environment
* Analytical and problem-solving skills
* Ability to pass a full background screening and drug screening
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