Job Description

Job Description

Job Description

Administrative Assistant – OCIP/CCIP & Estimation Oversight
Location: Goodlettsville, TN
Job Type: Full-Time
Compensation: $55,000 to $65,000 annually, dependent on experience

Position Summary:
We are seeking a dependable and detail-oriented Administrative Assistant with direct experience in OCIP (Owner Controlled Insurance Programs) and CCIP (Contractor Controlled Insurance Programs). This position also supports the estimating team by helping coordinate bid packages, track estimate documentation, and manage related administrative tasks. Candidates must have excellent organizational skills, familiarity with construction processes, and strong communication abilities.

Important: Minimum of 1 year working for a General Contractor is required. Candidates with OCIP/CCIP experience will be prioritized.

Key Responsibilities:

• Manage and track OCIP/CCIP enrollment, documentation, compliance, and reporting

• Serve as liaison between project teams, subcontractors, and insurance providers

• Support the estimating team with bid document organization, distribution, and tracking

• Maintain accurate records of estimate files, subcontractor contacts, and cost data

• Assist with the preparation and revision of estimate documents and proposals

• Ensure accurate data entry in estimation software and internal systems

Qualifications:

• High school diploma or equivalent required; associate’s degree preferred

• 3+ years of administrative experience; construction industry preferred

• Direct experience with OCIP and/or CCIP (preferred)

• 1+ year experience with a General Contractor ( required )

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Experience with estimation software (e.g., Procore, Bluebeam, or similar) is a plus

• Strong attention to detail, organization, and communication skills

• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Work Environment:

• Office-based role located in Goodlettsville, TN

• Monday through Friday, standard business hours

• Occasional light lifting (documents, files, office supplies)

This position plays a key role in maintaining operational efficiency and compliance across our insurance and estimation processes. If you meet the qualifications and are ready to join a supportive, high-performance team, we encourage you to apply today!
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